POLICY (In Class Programs)

Attendance in classes is necessary and missing classes can affect student learning.

If students are having any issues which may affect their attending class for any reason, they should discuss this with their instructor.

1. Each instructor will record, monitor, and report on the attendance of all students for all their courses.

2. The administration office will keep the students’ attendance records.

3. Students will be warned of attendance issues so to resolve the matter.

4. An email will be sent to advise the student of the issue if it continues.

5. If a student does not maintain an attendance average of at least 70% in general program, they may not be permitted to extend the course which they are enrolled in.

The consequence for students who do not meet the minimum attendance requirements listed above are as follows:

When a student is absent from the College for a period of three consecutive scheduled days without notifying the College of the reason for the absence, the student will be sending a warning email and will be advised to take studies seriously. If student continue to remain absent for further or overall attendance fall less than 70% , he/she will be considered dismissed from the course . He/she must have to re-take the course as soon as practical and possible and have to pay the course fee again to complete the program. When a student is absent from the College for a period of 10 % of the program hours without notifying the College of the reason for the absence, the student may be dismissed from the program.

The student will have to successfully repeat the course to receive credit for that course.

Absences may only be excused at the discretion of the Director of Operations or the SEA but will still be considered as an absence. If the absence is due to excusable absences, the student may be asked to provide a medical note explaining his/her absence, and there may not be charged for re-taking the course.

6. Excusable absences may include medical/ health issues or serious personal issues. Students should inform their instructor as soon as possible. A memo should be included in the students file and the matter referred to the SEA if the absence will adversely affect student progress in the program.

7. The program may be extended for the student depending on circumstances. The SEA or Director will review the matter, it may at times need to get in revised contract . A revised contract fee of $250.00 would be applicable in those scenarios.

Student Responsibilities

Students are expected to:

1. Report any absence due to illness or other reason to their instructor first and all subsequent days of absence either by phone or e-mail.

2. Maintain the attendance requirement.

3. Provide a doctor’s note to support absences of more than 3 consecutive days.

If unexcused absenteeism is chronic, an ‘attendance contract’ may be arranged with the student; and if this is breached, relevant sections of the dismissal policy may be followed.

POLICY (Distance Programs-Online)

Clock hours for distance education courses are set out in the course/program outlines (estimated)

1. Participation in courses is necessary and not following the course plans and requirements each week can affect student learning.

2. If students are having any issues which may affect their participation for any reason, they should discuss this with the Instructor or the Administrator’s Office.

3. Each instructor will record, monitor, and report on student participation.

4. The SEA through other administration staff will keep the students’ “attendance” records.

5. Students will be warned of attendance (participation) issues so to resolve the matter early.

6. An email will be sent to advise the student of the issue if it continues.

7. If a student does not maintain at least 5 Hours per week, they may not be permitted to extend the course which they are enrolled in.

The consequence for students who do not meet the minimum attendance requirements listed above are as follows:

When a student has not submitted/participated in two weeks of course work in an on-line course without notifying the College of the reason for the absence, the student will be considered as having been dismissed from the course and will have to re-take the course as soon as practical and possible. When a student is absent from the College for a period of four weeks of course work in an on-line course without notifying the College of the reason for the absence, the student will be dismissed from the program. The student will have to successfully repeat the course in order to receive credit for that course.

Absences may only be excused at the discretion of the Director or the SEA but will still be considered as an absence. If the absence is due to excusable absence, the student may be asked to provide a medical note explaining his/her absence, and there may be no charge for re-taking the course.  If a student does not maintain participation by demonstrating that they are following the requirements of the course they may not be permitted to extend the course which they are enrolled in.

Excusable participation “absences” may include college breaks, medical/ health issues, serious personal issues. Students should discuss their absence as soon as possible with their instructor. A memo should be included in the students file and the matter referred to the SEA or Director if the absence will adversely affect student progress in the program.

The program may be extended for the student depending on circumstances. The SEA will review the matter and decide based on the situation along with the advice of the Instructor and Director.

Student Responsibilities

Students are expected to:

• Report any ‘absence’ due to illness or other reason to the instructor as soon as possible.

• Maintain the attendance/ participation requirement.

• Provide a doctor’s note to support absences of more than 3 consecutive days.

If unexcused absenteeism/ participation is chronic, an ‘attendance contract’ may be arranged with the student; and if this is breached, relevant sections of the dismissal policy may be followed.